Draft policies, rules and governance notices

Draft pending qualified legal review. This launch draft is operational product copy for review and is not legal advice or approval to accept real submissions, votes, payments, credentials, or personal data.

Terms of Use

Baseline conditions for using Balloture public, account, participation, press, and restricted portal surfaces.

Applies to: All visitors, Account holders, Nominees, Voters, Jurors, PressRead draft policy

Privacy Policy

How Balloture expects to collect, use, protect, retain, and disclose personal information.

Applies to: Visitors, Account holders, Submitters, Voters, Jurors, Press, StaffRead draft policy

Cookie Notice

Plain-language notice for essential cookies, consent choices, analytics, and security signals.

Applies to: Visitors, Account holdersRead draft policy

Nomination Rules

Rules for who may submit, what must be provided, deadlines, attestations, review, and correction handling.

Applies to: Nominees, Representatives, Third-party nominators, Awards administratorsRead draft policy

Eligibility Rules

General program eligibility, category-specific criteria, review decisions, contested review, and historical corrections.

Applies to: Submitters, Reviewers, Administrators, AuditorsRead draft policy

Voting Rules

Verified public voting rules, ballot locks, duplicate prevention, receipts, deadline enforcement, and audit exports.

Applies to: Public voters, Administrators, AuditorsRead draft policy

Jury Code of Conduct

Confidentiality, conduct, scoring independence, assigned-material handling, and portal obligations for jurors.

Applies to: Jurors, Jury administrators, AuditorsRead draft policy

Conflict-of-Interest Policy

Disclosure, recusal, reassignment, reopening, and audit rules for jury and staff conflicts.

Applies to: Jurors, Reviewers, Editors, Administrators, AuditorsRead draft policy

Video Evidence Policy

Rules for submitted YouTube/Vimeo links, embedded media, rights attestations, captions, transcripts, reviewer access, and jury handling.

Applies to: Nominees, Submitters, Reviewers, Jurors, Press, AdministratorsRead draft policy

Media Rights and Asset License Terms

Rights statements for photos, artwork, video evidence, captions, transcripts, logos, quotations, and press assets.

Applies to: Nominees, Representatives, Press, Editors, AdministratorsRead draft policy

Press and Embargo Policy

Credentialing, media assets, embargoed materials, corrections, and sealed-result restrictions for press users.

Applies to: Press, Editors, Administrators, Ceremony operatorsRead draft policy

Accessibility Statement

Balloture commitment, WCAG target, support contact, known limitations, captions/transcripts, and testing obligations.

Applies to: All visitors, Participants, Jurors, Press, StaffRead draft policy

Correction and Public Records Policy

How Balloture preserves public records while correcting errors, rights issues, eligibility changes, and result notices.

Applies to: Public visitors, Nominees, Press, Editors, AuditorsRead draft policy

Data Retention and Deletion Policy

Retention expectations for drafts, submissions, ballots, jury data, logs, public records, support, and incident evidence.

Applies to: Account holders, Administrators, Auditors, CounselRead draft policy

Account Deletion and Data Request Policy

User-facing process for account deletion, data access, correction, and support case tracking.

Applies to: Account holders, Support, Privacy owner, CounselRead draft policy

Result Integrity and Audit Policy

Controls for tally freezes, jury exports, two-person reveal approval, sealed results, audit logs, and correction handling.

Applies to: Administrators, Ceremony operators, Auditors, CounselRead draft policy

Incident, Breach, and Result-Escalation Policy

Escalation path for security incidents, privacy events, ceremony interruptions, result issues, and public notices.

Applies to: Staff, Operators, Security lead, Counsel, ExecutivesRead draft policy